Resources for Faculty and Staff
New Faculty FAQ
The Human Resources site has extensive information on health and retirement benefits available to faculty, as well as other useful links and resources for new hires.
What assistance is available for finding housing?
If you are in the process of looking for a place to live you might try the following website: www.realtor.com. If you would like additional information about local housing, please contact either your department or Kathy Fischer in the Dean’s Office, who can send you some suggestions.
- Explore Housing: http://www.realtor.com
- Kathy Fischer: fisher.26@nd.edu or 574-631-3756
When will I receive my first paycheck?
Your first paycheck will arrive at the end of July. If you are caught without income for the summer and need an advance on your first check, you may receive up to half of your first month’s check in advance. Please contact your department for details.
When will I receive an ND ID and email account?
After you have processed the necessary paperwork for Human Resources, you will want to gain access to the electronic resources on campus. The Provost's Office will set up an identification number for you once they have processed your signed contract. You will need to get this number in order to set up your account. You can do this through the Setting up email/NetID account link on the New Employees Toolkit website.
- Learn more: http://hr.nd.edu/employment/new_employees_toolkit.shtml
- Retrieve ID and select password:http://oit.nd.edu/start/.
- In the “Get New NetID” section of this page, please select the link “To obtain your new NetID, click here.” After reading and accepting the terms of the Responsible Use of Information Technologies Policy, you will be prompted to enter your Social Security Number and birth date. You can only use this service once, when you first access your account. If you have any questions or require additional assistance with your account, please contact OIT Help Desk at 574-631-8111 or info.1@nd.edu. It is a good idea to set up your account before you arrive.
How do I make arrangements for an office computer? Can this be done before I arrive?
Once the official paperwork through the Provost’s Office has been processed, your Chairperson should make arrangements for office space and a computer. Please make sure that you have established contact with the Arts & Letters Computing Office (ALCO) as soon as possible. ALCO is scheduled to contact you by email, but it is often a good idea to initiate the contact. They will let you know what machines are available and you can make your selection. The recommended deadline for computer orders to ensure you have your equipment by the time classes begin is April 15.
- Contact ALCO > http://www.nd.edu/~alco
The Institute for Scholarship in the Liberal Arts (ISLA) exists in part to assist faculty with obtaining external funding and management of external grants, and should be your first point of contact. The University’s Office of Research is another important source of seed grants, assistance with grant applications, and help with award management.
- Learn More:
- Institute for Scholarship in the Liberal Arts: http://isla.nd.edu/
- Office of Research: http://www.nd.edu/~research/
When will I be able to move into my office?
The College will have an office and telephone available for you by July 1 provided that the hiring arrangements were complete prior to April 15. If your hire was finalized after April 15, the College will guarantee an office by August 1. We will do everything that we can to have one for you when you arrive, but we can not guarantee that an office will be ready for late hires. If you are planning on arriving earlier than either of these dates or have any questions, please contact Laurie Echterling in the Dean’s office and she will make every effort to accommodate your needs.
- Contact Laurie Echterling: echterling.1@nd.edu or 574-631-5478
What are the steps I should follow to set up my office once I arrive on campus?
Office keys are available from Laurie Echterling in the Arts and Letters Dean’s Office, 100 O’Shaughnessy Hall. In order to activate the voice mail on your office phone, call the Help Desk at 1-9000 from your office for a passcode and instructions on how to access and set up the system.
- In order to call other offices within Notre Dame, you do not need to dial the complete phone number; simply dial 1 followed by the last four digits.
- Contact the Arts and Letters Computing Office (ALCO) for set-up of your office computer.
- Learn More: http://www.nd.edu/~alco
Where do I go for a parking permit?
New faculty must register their vehicle(s) in person at the Parking Office, which is located in Hammes Mowbray Hall with the Notre Dame Security Police (northeast corner of St. Joseph and Holy Cross Drives, across from Flanner and Grace Halls). You must already have obtained a University of Notre Dame ID card. Also bring with you information about the year, make, model, color, license number and state in which your vehicle is registered. Each faculty member can register up to two vehicles. Once you are in the system, you will be able to renew your permit online each year. There is no charge to obtain parking permits.
- Learn More: http://www.nd.edu/~ndspd/parking.html
What do I need to do to get myself on the ND website?
The College of Arts and Letters posts short biographies of incoming faculty on our Webpage. Assistant professors should prepare up to 75 words while associates and full professors should prepare no more than 150 words. We have an on-line form to make this a much easier process. To fill out the Faculty Bio form, click on the link below. Contact your departmental website administrator for information on your departmental web presence. If you would like to shift personal web pages from elsewhere onto nd.edu, the College’s Office of Web Communications and Support can assist you with this.
- Learn More: http://al.nd.edu/admin
- Learn More: http://al.nd.edu/contact-us/web-support/
What special arrangements do I need to make if I am NOT a U.S. citizen?
If you are not a US citizen, you should be contacted by the University’s General Counsel’s Office. If you have not been contacted, please get in touch with Deborah Gabaree in the General Counsel’s office immediately. She will be more than happy to help. Please keep in mind that it currently takes three to six months to obtain the appropriate visa.
- Contact Deborah Gabaree: gabaree.1@nd.edu or at 574-631-6411
What is the Academic Calendar?
We have two 14-week semesters and no special sessions. Fall semester typically begins at the end of August and ends in early December. Spring semester begins in mid-January and ends in early May. You may also wish to visit the Notre Dame comprehensive Events Calendar.
- Registrar Calendar: http://registrar.nd.edu/fall06.shtml
- Events Calendar: http://agenda.nd.edu/cgi-bin/view/webevent.cgi
How do I order textbooks for my classes?
You will need to order textbooks for your courses well in advance of your arrival. First check with your Chairperson or primary department contact to obtain course numbers, enrollment limits, etc.
Place your order through Robert Thomson, textbook manager at the Hammes Notre Dame Bookstore. Please note the correct spelling of his name is Thomson not Thompson. You will need to give him an idea of the enrollment in your classes which you can obtain from your department. Orders should be in as soon as possible in order to guarantee the presence of the books when you begin your courses.
Once your email account is set up, you may also order books online; click the “bookstore” link off the “Popular sites” pull-down menu on the Notre Dame homepage and follow the faculty services link to “e-adoptions,” or go directly to the Hammes Notre Dame Bookstore Faculty Services webpage.
- Contact Robert Thomson: thomson.8@nd.edu or 574-631-8235
- Hammes Notre Dame Bookstore: http://www.bkstr.com/CategoryDisplay/10001-9606-10900-1?demoKey=d
How do I prepare a course packet?
You may prepare a packet of handouts and readings for your courses through the Copy Center in O’Shaughnessy or the center in Decio. To be in compliance with Copyright Laws, the copy centers can copy a maximum of one (1) chapter from a book, or they can copy pages from several different chapters as long as this does not include a whole chapter. The centers are able to copy from complete books as well as pamphlets or handouts. Each center has slightly different procedures for pagination and tables of contents. For additional information or clarification of each center’s procedures, contact Linda Lange. You may request an instructor’s copy at no charge. The cost will be built into the price for the students. Please make get the enrollment figure for the course before ordering. You can do this through InsideND or by contacting the administrative assistant in your department. It is important to have an accurate idea of how many packets the Center must reproduce.
- Contact Linda Lange: lange.4@nd.edu or 574-631-6672
What about other resources for teaching?
Information on a variety of resources for teaching, including course-development grants, the Center for Creative Computing, and the Language Resource Center, is available at the College website, Teaching Resources and Outreach.
- A variety of technologies are available in classrooms across campus.
- Learn More: http://oit.nd.edu/clusters_classrooms/classroom_technology.shtml
- If you need multi-media resources for your courses, please get in touch with the DeBartolo Media Resource Center and they will be happy to assist you. Learn More: http://oit.nd.edu/equipment/mrc.shtml.
- A Reserve Book Room is located on the first floor of Hesburgh Library. Their website contains detailed information on both traditional and electronic reserves. Faculty may submit reserve lists using the Reserve Room’s online forms.
- Learn More: http://www.library.nd.edu/reserves/
- The Kaneb Center for Teaching and Learning has vast resources and support for faculty, including a library, workshops offered throughout the year, and one-on-one pedagogy consultations with interested faculty.
- Learn More: http://kaneb.nd.edu/pages/contacts.shtml
- In some departments, teaching assistants are available. Consult with your department chair to find out about practices within your department.
Where can I find more information about being a faculty member?
There are several resources that are available online that you might find helpful. Your Net ID and password will enable you to access the Reference Guide for Arts and Letters Chairpersons and Faculty on-line, which is a valuable resource for College policies and clicking on Reference Guide for Arts and Letters Chairpersons and Faculty. In addition to the Reference Guide, you can access A&L faculty biographies and other information about the College and the University. There is a Calendar of Events in the lower right hand side of the web page that will provide you with an idea of what is taking place in the College.
- Learn More:Reference Guide for Arts and Letters Chairpersons and Faculty > http://al.nd.edu/resources-for/faculty-and-staff/
- University of Notre Dame Faculty Handbook: http://www.nd.edu/~provost/faculty handbook
How can I find out more about my benefits?
The Human Resources website has extensive information on health and retirement benefits available to faculty, as well as other useful links and resources for new hires. There is a very helpful summary of the benefits for faculty under the Benefits section. Simply click Benefits and then Benefits Summaries. You then select Regular under Faculty and you will be able to see all of the benefits at a glance. You can find a number of other important sites for new faculty through the University homepage at: http://www.nd.edu. Click on Resources for Faculty and Staff. It will open a page with a large number of links.
- Learn More: Human Resources http://hr.nd.edu
- Notre Dame homepage: http://hr.nd.edu.
Can I transfer funds accumulated in other employee pension plans into Notre Dame’s pension plans?
Staff in Human Resources will work with you to determine the best way to rollover funds from other pension plans. A variety of possibilities exist, and the choice will depend on particular features of your existing plan(s).
- Learn More: http://hr.nd.edu
Where do I find information relating to tenure and promotion guidelines?
The Faculty Handbookis the first source to consult for university policy.
- Learn More: http://www.nd.edu/~provost/faculty handbook
- You should also ask your Chairperson for details on tenure and promotion policies and procedures within your department. Each department has a CAP (Committee on Appointments and Promotions) document which may be helpful to consult.
- Additionally, the College sponsors workshops each year to assist faculty preparing to go up for tenure and promotion.
Does the university reimburse faculty for work-related expenses?
In addition to research accounts that are given to tenure-track faculty, all faculty receive a corporate card (called a procurement card) that may be used for most purchases related to research and teaching. You may consult the Arts and Letters policies and procedures page for specific details. You will need to go through an orientation session to get your procurement card once you arrive, and you will be notified by e-mail from the Controller’s Office regarding orientation and receipt of the card. If you have a research account, you will have access to this by August 1st. You will receive an e-mail notification of the name of your account and the account number from the Office of Research and Sponsored Programs Accounting. Notre Dame requires original receipts for reimbursement of expenses to your research account. If you have any questions about your account, please contact T.D. Ball in the Office of the Dean. In addition, consult your department chair regarding department-specific support.
- Learn More
- http://controller.nd.edu/procard/index.shtml
- Contact T.D. Ball: Ball.24@nd.edu or 574-631-4290
What support is in place for women faculty?
There is a great emphasis placed on mentoring all junior faculty in the College, and women faculty in particular, to help them succeed in their research, teaching, and service. Formal entities within the College offering additional support include the Institute for Scholarship in the Liberal Arts (ISLA), which offers faculty a variety of funding opportunities for research and professional development, and the Kaneb Center for Teaching and Learning, which sponsors workshops and lectures each semester and offers individual support.
In recent years the College has made a concerted effort to move more women faculty into leadership positions such as chairships and associate deanships; the College also annually appoints as Executive Fellow a tenured woman faculty member. University-wide initiatives that both promote and safeguard women's contributions to the intellectual mission of Notre Dame include the University Committee for Women Faculty and Students, the Provost's Distinguished Women's Lecturer series, a generous family leave policy, and the Office of Institutional Equity. The Office of Human Resources maintains a Work Life division that makes available a wealth of information to faculty and staff on matters such as child care, spousal employment, and elder care.
Learn more:
In recent years the College has made a concerted effort to move more women faculty into leadership positions such as chairships and associate deanships; the College also annually appoints as Executive Fellow a tenured woman faculty member. University-wide initiatives that both promote and safeguard women's contributions to the intellectual mission of Notre Dame include the University Committee for Women Faculty and Students, the Provost's Distinguished Women's Lecturer series, a generous family leave policy, and the Office of Institutional Equity. The Office of Human Resources maintains a Work Life division that makes available a wealth of information to faculty and staff on matters such as child care, spousal employment, and elder care.
Learn more:
Does the university have a women's studies department?
Notre Dame has the Program in Gender Studies, which, in addition to offering an undergraduate major and minor, sponsors a variety of outside speakers as well as internal research colloquia. Many women faculty at Notre Dame, as well as men faculty, are involved with this program. Gender Studies courses analyze the significance of gender—and the cognate subjects of sex, sexuality, race, ethnicity, class, religion, and nationality—in all areas of human life, especially in the social formation of human identities, practices, and institutions.
What are the faculty and administration governance structures?
Information on the governance structures of the university as a whole is available in the Faculty Handbook.
- Learn More:
- http://provost.nd.edu/faculty-handbook/
- Learn More: http://al.nd.edu/resources-for/faculty-and-staff/documents/ALAdminStructure06-07.pdf
- A chart showing the administrative structures of the College of Arts and Letters is available on the College website. Go to Resources for Faculty and Staff and Select Administrative Structures from the menu...
The department chair is appointed by the President on the recommendation of the Dean of the College, who consults with the faculty of the department. The chair of a department is advised by the Committee on Appointments and Promotions, which is elected from among the tenured faculty of the department (in smaller departments, the CAP is sometimes composed of all tenured faculty). Each department has a CAP document outlining policies and procedures. CAP documents are voted on by departmental faculty and are legally binding.
How do I get involved in an institute or center related to my interests?
Notre Dame is home to a broad array of research centers and interdisciplinary institutes focused on various interdisciplinary areas and themesBecoming involved in one of these is as simple as attending the events they sponsor. Faculty whose research and teaching falls in appropriate areas may apply to become Faculty Fellows of some of these institutes, such as the Kellogg Institute for International Studies, Joan B. Kroc Institute for International Peace Studies, and the Nanovic Institute for European Studies or the Medieval Institute. If you are interested, contact the institute administrators for further information.
What kinds of athletic opportunities are there for faculty?
RecSports offers many opportunities for faculty, spouses and families, ranging from fitness and dance classes, swimming classes for children, and facilities for a wide range of recreational sports.
- Learn More:
- http://recsports.nd.edu/
- Faculty are offered 20 percent discounts on tickets to major athletic events. The Athletic Department mails notification of available tickets directly to the home addresses of faculty.
What kind of music and arts opportunities exist on campus for faculty?
Faculty participation is welcomed in campus theater and film productions and in a variety of musical ensembles.
- Audition sign-ups for the Symphony Orchestra are located in the Crowley Hall of Music, where auditions take place during the first week of fall semester.
- The Collegium Musicum, an ensemble that performs sacred and secular music from the medieval, Renaissance and Baroque periods, also auditions prospective members during the first week of fall semester.
- Campus ministry choirs, which perform in the Basilica, are open to faculty as well. Call Campus Ministry for more information (1-7800).
- The University Concert Band welcomes faculty to participate. Rehearsals are Monday evenings from 7:30-9 PM.
- All theatre productions of the Department of Film, Television, and Theatre have open auditions. Information is available on the departmental website as well as through listservs and posters.
- Faculty often appear in student film productions; information is available from the Department of Film, Television, and Theatre
- Learn More:
- http://www.nd.edu/~ftt
